Capital Improvement Program FY 2017-2021 Budget Calendar

Date	Activity	Responsible Party
08/17/15	Budget and planning instructions distributed to Responsible Departments: Public Works, Public Utilities, Planning, Economic Development, Information Technology, Chesapeake Schools, Public Safety Departments, Public Libraries, and Parks, Recreation and Tourism	Budget Office
08/17/15 to 09/18/15 *5 weeks*	Identify capital spending requirements for next five-to-ten years, determine appropriate project scope to accomplish objectives, and provide updated cost estimates.	Responsible Departments
08/17/15 to 10/01/15	Develop and refine models in order to forecast revenue and expenditure patterns for next five years	Budget Office
09/21/15	Capital project proposals due in Budget Office	Responsible Departments
10/12/15	Chesapeake Public Schools presents CIP proposal to School Board	School Superintendent/ School Staff
09/21/15 to 10/09/15	Analysis of capital project proposals, review of financing and recommendations to Capital Budget Review Committee	Budget Office
10/08/15	Present five year forecast to Capital Budget Review Committee	Capital Budget Review Committee and Budget Office
10/13/15 to 10/28/15	Capital Budget Review Committee reviews capital recommendations and interviews responsible departments	Capital Budget Review Committee, Budget Office, and Departments
	Review of CIP requests with department leaders for final input	Capital Budget Review Committee, Department Heads
11/04/15	Complete draft of Capital Improvement Program	Budget Office
11/11/15	Complete review and edit of final draft	City Manager and Budget Director
11/09/15	School Board takes action of Superintendent's proposal	School Board
11/10/15	Update final draft based on School Board request (if necessary)	Budget Office
11/17/15	Print and assemble final draft of Capital Improvement Program	Budget Office
11/24/15	Present Capital Improvement Program to City Council	City Manager and Budget Director
12/08/15 to 01/26/16	Council Work Sessions	City Manager and City Council
12/28/15 ?	Advertise Capital Improvement Program	City Clerk and City Attorney
01/26/16	Public Hearing	City Clerk and City Council
01/26/16	City Council acts on the Capital Improvement Program	City Council
05/10/16	City Council approves FY 2017 appropriations for operating and capital funds (first year of CIP)	City Council