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Commercial Site and Subdivision Inspection & Acceptance Process
Commercial Prerequisites
A Final Site Plan must be approved by Development and Permits Department - Development Engineering.
Review the Utility Activation package letter which was mailed subsequent to plan approval. In particular, large water meter(s) (≥ 2") are provided by the developer and delivered to the Department of Public Utilities (DPU) meter shop to be installed by the City.
To Begin Construction
- Complete the Resident Notification Form (PDF) - The resident notification form shall be completed and mailed / delivered to the adjacent property owners thirty (30) days prior to commencing construction, if required.
- Obtain the Right-of-Way Permit, Land Disturbing Permit, and if applicable, the Stormwater Permit. Stormwater Permit is required if the site plan was approved for Stormwater Quality (BMP). Prior to issuance of a Land Disturbing Permit, obtain a Construction General Permit, if disturbance is 1 acre or above, from DEQ.
- Email Development and Permits, Development Construction Division, or call 757-615-9264 no later than forty-eight (48) hours prior to land disturbing activities so a pre-construction meeting and inspection can be scheduled, according to the recommended construction sequence (PDF). Any deviation from the approved construction plan shall be addressed by a plan revision or a field change request (PDF).
- Apply for Building Permit (New Commercial Building / Addition) - Call 757-382-6018 or submit application in eBuild.
- Utility Final / Activation (Utility Activation detailed process).
- Complete the water and sewer improvements within the public right-of-way and public easements in accordance with the approved plans and the Public Facilities Manual (PFM) Volume II and III.
- Request a Utilities substantial inspection upon completion of improvements which will generate a punch-list inspection.
- Submit the Activation Package including the Water and Sewer Construction Record Drawings ('As-builts'). (flowchart).
- Examples of Utility Construction Record Drawings.
- Note: Water and Sewer CRDs required for:
- Extension of water or sewer main
- ≥ 4 inch service line (unless water meter on the same side)
- Complete the permit punch-list items.
- Upon approval of activation package, take water samples per Flushing and Disinfection Policy. If the site is protected by a fire protection system, the Fire Protection Division will perform an additional pressure test.
- Request Utility Activation.
- City accepts water and sewer improvements and sets meter.
Note: For Commercial Sites - there are unique coordination issues for the meter, on-site utilities and utilities in the building - see Utilities Activation for Commercial Sites.
- Street and Drainage Final Acceptance.
- Complete all entrance and drainage improvements on the approved plans, including SWMF.
- Request a street and drainage inspection upon completion of improvements which will generate a punch list.
- Submit Site Plan Construction Record Drawings (As-Builts).
- Examples of Utility Construction Record Drawings
- Note: Streets and drainage CRDs required for:
- Stormwater Management Facility.
- ≥ 300 feet public storm drainage.
- 5 or more public storm structures.
- Defect Bond for ROW improvements (i.e. pavement patch, public drainage pipe, structures).
- Complete the permit punch list items.
- Request the final inspection.
- City releases Permit performance bond and accepts the entrance and drainage public improvements.
- Building Permit & Zoning Inspections - Call 757-382-2489 CITY.
- Prior to Certificate of Occupancy.
- The above list must be complete.
- Submit Site Plan Certification (PDF)
- See Certificate of Occupancy
NOTE: If full vegetation has not been established at the time of final inspection, the Land Disturbing Permit and bond will remain in effect and released once vegetation fully established. If a Construction General Permit was required by DEQ and after final stabilization, a Notice of Termination (PDF) must be submitted to Development and Permits in order to cease SWPPP inspections and avoid an annual maintenance fee.
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Subdivision Prerequisites
A Subdivision Plan must be approved by Development and Permits Department, Development Engineering Division.
To Begin Construction
- If required, complete the Resident Notification form (PDF). The resident notification form shall be completed and mailed/delivered to the adjacent property owners thirty (30) days prior to commencing construction, if required.
- Obtain the Right-of-Way Permit, Land Disturbing Permit, and the Stormwater Permit. Prior to issuance of a Land Disturbing Permit, obtain a Construction General Permit, if disturbance is 1 acre or more, from DEQ.
- Email Development and Permits, Development Engineering Division or call 757-615-9264 no later than forty-eight (48) hours prior to land disturbing activities so a pre-construction meeting and inspection can be scheduled, according to the recommended construction sequence (PDF). Any deviation from approved construction plan shall be addressed by a plan revision or a field change request (PDF).
- Plat Recordation must occur prior to the Utility and Streets and Drainage acceptance.
- Utility Final / Activation (Utility Activation Process).
- Complete the water and sewer improvements on the approved plans and the PFM.
- Request a Utilities inspection upon completion of improvements which will cause Development and Permits to perform a punch list inspection.
- Submit the activation package including the Utilities Construction Record Drawings ('As-Builts') (PDF)
- Complete the subdivision punch list items.
- Upon approval of the activation package, the Development and Permits Development Construction Inspector will notify the contractor to take water samples per Flushing and Disinfection Policy (PDF).
- Request Utility final inspection.
- City accepts water and sewer improvements and activates utilities.
- Streets and Drainage Final Acceptance
- Complete all streets and drainage improvements on the approved plans and the PFM.
- Request a streets and drainage inspection upon completion of the physical improvements according to the approved plans.
- Submit the Streets and Drainage Acceptance Package including the Streets and Drainage Construction Record Drawings (As-builts) (PDF).
- Examples of Streets and Drainage Construction Record Drawings. Note: This is a full set containing each plan sheet.
- Complete the subdivision punch list items.
- Submit the Streets & Drainage Defect Bond.
- Request the streets and drainage final.
- City releases performance bond and accepts the streets and drainage public improvements.
NOTE: If full vegetation has not been established at the time of final inspection, the Land Disturbing Permit and bond will remain in effect and released once vegetation is fully established. If a Construction General Permit was required by DEQ and after final stabilization, a Notice of Termination (PDF) must be submitted to Development and Permits in order to cease SWPPP inspections and avoid an annual maintenance fee.